Leasing
All tenants we rent to are required to sign our rental agreement. The Alpha Property Management rental agreement has been developed over the years and includes clauses that protect both the owner and tenant. In addition, all required disclosures are made to insure compliance with legal requirements. We can also put any existing resident on our lease, if appropriate.
Evaluation
We are available to meet you at your property at your convenience. During this meeting we can evaluate the current condition of your property. We will point out any maintenance items that you should consider. You can then do the work yourself or we can provide estimates and have part or all of the work done for you.
We will also evaluate the current market rents and help you decide what rent and deposit to charge. Our knowledge of the market will help in achieving the highest possible rent while limiting vacancy time.
Marketing
Your property will be immediately placed on our vacancy list and posted on the internet. We can also place a sign on your property (recommended).
Everything begins with proper marketing! So with that being said our goal is to limit the time your property is vacant and to find the best qualified tenant for your home in the shortest time possible.
There are a few basic steps that we use to ensure that your home will rent as quickly as possible.
Step 1: Make sure that your home or property is rent ready. Rent ready property will be cleaned, all repairs made, yards mowed, trash removed etc. We will complete an inspection to make sure that your home or property is rent ready before we start the ad process.
Step 2: We will help set rents and deposit to ensure that the home is at market rent. If you list your home too high the home will sit vacant, if you set the home too low you will rent your home quickly but you may not attract the tenant that you are looking for and you will loose money.
Step 3: We will place a sign on your property and complete a full inspection of your home or property. At which time we will take a set of pictures that we will use to advertise your property in the most effective and economical way. The photos that we take also show the quality of the home at the time the home was rented. Tenants can view your home on line 24 hours a day/7 days a week. We also use these photos for the return of the tenant’s security deposit.
Step 4: We place your home or property on the office vacancy list, this list is faxed, e-mailed to perspective tenants. Lastly we then place your property on web sites for perspective tenants to view. We have found that the web advertising works inexpensively and quickly as your tenant can view your home, apply for your home and set an appointment at their convenience. Should any perspective tenants have any questions they can also contact the leasing agents six days a week or we welcome calls at the rental office. There is no reason for your property to sit vacant!
Screening
Alpha Property Management views tenant selection as our most important function. All tenants 18 years of age and older will be required to fill out an in-depth rental application. All tenants must meet credit, income, background check, and rental and/or ownership history requirements. You will benefit from tenants that have been carefully screened through a major credit bureau. Once the tenants have been approved, we will then collect a full security deposit and first months rent.
Collections
Rents are due on the first and considered late if not paid by the third of the month. We are very aggressive about rent collections and we will work hard to get your paid on time each month. Late charges are enforced and if necessary we know all the steps to take in the event the rent is not paid. This includes action to evict the tenant.
Accounting
Our computerized accounting system is capable of providing all the reporting you need for tracking income and expenses as well as tax compliance. We keep track of all tenants payments to insure you receive what your are entitled to. Reports are sent on a scheduled date. Your proceeds can be sent to you or your bank. We can pay any or all of your bills, utility payments, mortgages, insurance, and taxes. Let us know what you need and we can tailor our program to fit you.
When your tenant vacates, we will provide all required accounting of the tenant’s security deposit. All appropriate charges will be assessed and any remaining amounts owed will be reported.
